How to Add Email to Your Website on WordPress

Most businesses will tell you that having a website is a must, but few will go into the technical details on how to actually create one. You will find many different approaches to structuring a website. Some prefer to focus on content alone, while others like you probably want to add a little more structure. No matter which approach you choose, there is an excellent way to add email to your website on WordPress. The good news is that we’ve got you covered on this front. Here are the steps to create your own email subscription box on your WordPress site.

Step one: Set up a new email address

The first step is to set up a new email address for yourself. It doesn’t have to be fancy, but it should be easily recognizable as it will be your sole source of correspondence with potential subscribers. Some suggestions include:


Don’t worry too much about the above list, as you can always add or remove email addresses as needed. The important thing is that you set things up so that you can send and receive emails from this address effectively.

Step two: Create a new user in WordPress

If you use WordPress, then you have likely already created a user account for yourself. Creating a new user specifically for handling emails is the recommended approach, as it will allow you to send emails without having to remember your existing credentials. To create a new user, visit your Dashboard and click on the “Users” link next to your username. A popup will appear and ask you to enter a new password for the user. Make sure to use a strong password that is at least eight characters long and includes numbers, capital letters and special characters. After entering your password, click on the “Create user” button to continue. A confirmation screen will appear and ask you to check the details entered. Click on the “Create User” button again to complete the process.

Step three: Activate the user

Once you have created a user and entered your password, you can activate the account. To do this, click on the “Users” link in the left side menu. A popup will appear and ask you to enter your password again. Once you have entered your password, click on the “Active” link next to the user’s name.

Step four: Install the Mail Clients on your computer

If you are using Gmail, then you most likely already have the necessary applications installed on your computer. You will need to confirm this with your system administrator or tech support person. Once you have confirmed that Gmail is installed, you can move on to the next step.

Step five: Configure Gmail to send mail as a WordPress user

The final step is to configure Gmail to identify you as the sender when you send email from the address. To do this, log into your Gmail account and click on the Settings link in the top right corner. A popup will appear and ask you to select the account you would like to use to send mail from. Make sure to click on the “Save Changes” button at the bottom of the page to complete the process.

Gmail will then verify that you are the author of the email and present you with a “Sent Mail” from the address. If everything is set up correctly, you will see a green dot instead of the usual orange dot next to the address.

You are now ready to start using your new email address with any service or application that your website is connected to. For example, if you are setting up an online store, you can use the email address to send out order confirmations and tracking information. Alternatively, you can use the email address to send out press releases and other marketing materials as part of your planned marketing campaigns. Having an address allows you to have an extra layer of security in case someone tries to hack your website and sends out spam to your subscribers. At the very least, they will have to deal with the inconvenience of receiving an email every time they try to send one.

What if I don’t want to use Gmail to handle my emails?

If you don’t want to use Gmail to handle your emails, then you have several options. You can use the popular webmail service called Hotmail, or you can sign up for a free email account with Yahoo or Bing. You can also choose to use a different program to write and send your emails such as Microsoft Word or Google Docs. Of course, you can always use your own email program on your computer to write and send mail.

As long as you have a functioning email program on your computer, then you can start using the address with little to no technical knowledge needed. While this may be convenient, it’s important to remember that it’s not the most secure option. If you have your own email server, then it’s best to use it to handle all email matters. An email server is a piece of software that sits between your computer and the net and scans all incoming and outgoing emails for viruses. The best standalone email servers are also robust enough to prevent spam emails.

Keep your web browser’s homepage set to a domain or sub-domain that is not related to your website.

You may have noticed that when you visit a website, your browser’s homepage is usually displaying the website’s name. While this may be convenient for the website owner, it can also be used by spammers. Every time you visit a website, your browser’s homepage is sent a “referral” to that site. For instance, if you visit the domain, your browser’s homepage will display the logo and a link to the WordPress website. A spammer can take advantage of this by putting a link to an unsuspicious-looking website in your browser’s homepage, which will then send you there whenever you visit that domain. To prevent this, users should always change their web browser’s homepage to a domain or sub-domain that is not related to your website. In the case of WordPress, if you browse to the homepage of, you will see this warning:

A Potential Security Risk

An additional layer of security provided by many web browsers when visiting a website is HTTPS (Hyper Text Transfer Protocol over Secure Socket Layer), also known as secure browsing. When you visit a website that is secured with SSL, your browser displays a lock symbol in the address bar or the browser’s navigation bar. This indicates to you that you are on a secure page and prevents man-in-the-middle attacks, which can be used to decrypt and read your communications.

When you are shopping online, the risk of being scammed is high, especially if you aren’t using a reputable merchant. To avoid getting scammed, follow these tips:

  • Be careful what you buy online
  • Use a bookmark of a known-good website when you are on the hunt for bargains
  • Monitor all incoming emails for spam
  • Be careful about giving out your personal information over the internet
  • Use strong passwords and make them easy to keep track of
  • Change your passwords frequently
  • Use two-factor authentication whenever possible
  • Be careful about clicking on any links in unsolicited emails
  • Keep your software and operating systems up to date
  • Use a VPN to keep your personal information secure while browsing the web

With all of the precautions and extra security that HTTPS provides, it’s no wonder that many people consider it safer to browse the internet on their phones rather than using a desktop or laptop computer. While this is certainly safer, it also limits your access to some websites.