How to Submit a Website RFP or RFQ

There are times when a web project just won’t do. You know what I mean; that site has too many bugs, it’s taking forever to load, and most importantly, it’s not generating any revenue. Perhaps you’re ready to revamp the whole thing and move on to something new. But before you do, before you lose a bunch of money on a project that won’t pay back, you should try to fix the problem from the inside. That is, you should try to find a way to monetize the existing site. For that, you need to start with an RFP (request for proposal) or an RFQ (request for quotation.) With these two email-based forms, you can ask potential web service providers if they will build the functionality you need for your project. Be warned: these are long and often tedious processes, and a typo on your part can cost you a lot of time and money. On the plus side, at least you’ll have plenty of company in requesting web development services. For more information on how to write an RFP or RFQ, read on.

An RFP for a New Website Project

In the early stages of your web project, you’ll need to decide what you want the site to be used for. Do you need a dating site, a music website, a blog, or something else? Once you have a clear idea of what the site will be used for, you can determine the ideal features that will make the site appealing to your target audience. It’s best if you can find a way to test out different ideas before you commit to one. That is, you can use an RFP to discover the functionality you need for your site while still keeping it simple and straightforward. Writing an RFP doesn’t have to be hard—you can use websites like JotForm to easily create an online RFP and get your answers in no time. What’s more, you can use Google Docs to collaborate with your colleagues on the document, track changes, and manage the whole process. With JotForm, you can also set up automated reminders, so even if you’re not constantly checking for responses, your team will still be notified when an RFP has been submitted.

An RFP for a Revamped Website Project

If you’ve been operating your site for a while and recently decided it’s time for an upgrade, you’ll need to start with an RFP to see if there are any web development firms that can take the project on. It’s not easy finding experienced web programmers who are available and cheap, so you have to make sure that your RFP is well-written and stands a good chance of being responded to. You can find freelance web developers who will work on your project for a reasonable price, but it’s better if you can find a company that offers a full web development package at a discounted rate. That way, you’ll have someone to turn to if there are any problems that arise. You can also use RFPs to scope out different payment plans with web development companies; some will only do fixed-price projects, while others will give you an estimate based on how much content you have. It’s up to you to determine which one you’ll prefer.

An RFQ for a Hosting Service

Your website is up and running, and you’re happy with the results. However, when it comes to maintaining a professional-looking site that can take your company to the next level, you need to have a back-up plan. For that, you’ll need a reliable web host that offers the features you need and is compatible with your software. There are various tiers of web hosts, with the cheapest offering basic functionality and the most expensive offering features found only in the most sophisticated sites. For that reason, it is best to use an RFQ to find the best host for your needs. What is an RFQ? It is short for request for quotation, and it is used when you need to ask a company for a quote on a certain service. That is, you’ll email an RFQ to several web hosts, and they will all respond with a quote. You can then choose the one that you think is the best fit for your needs. When it comes to selecting a web host, you’ll need to consider three factors: functionality, cost, and support. With so much competition, it’s important to find a way to separate yourself from the rest. That is, you need to find a way to stand out from the crowd and offer the best value for your money. For example, if you’re looking for a cheap but reliable web host, go with a brand name such as DreamHost, Bluehost, or GoDaddy. If you’re looking for high-quality hosting with a ton of features, go with a brand such as HostGator, Big rock, or Level 3. When choosing a hosting company, make sure that they are a part of the Linux or UNIX family. Choosing a hosting company that is not compatible with these operating systems will prevent you from enjoying basic site administration tasks such as installing plugins and updating your blog.

An RFP or RFQ Template

Although it’s not required to write an RFP or RFQ, you can find online templates that can be helpful when writing these emails. For instance, the Free Blogger Template by Emmetrics is a no-fluff, stripped-down blogging template that is perfect for use when you’re starting a blog. What’s more, the template is completely customizable, so you can change the colors, fonts, and even add your own text to the template. Why not try it out and see if it suits your needs? Furthermore, with the help of online forums like HubSpot Support, you can find experts who will provide you with tips on how to write effective RFPs and RFQs.

How to Monetize an Existing Website

If you already have a working website, you can use various methods to monetize it. The simplest way is to display ads on the site. You’ll need to have a steady stream of traffic for that to be effective, so make sure that you’re pitching blog posts to people who will be interested in your product. You can use free tools like Google Adsense to get started with ads on your site. What is better is that you don’t have to run separate ads on multiple platforms to make money—you can use one account and take advantage of all the devices (i.e. mobile, tablet, and desktop) that your audience is likely to use.

The Downsides to An RFP

Even though it’s a quick and easy way to get new website projects started, RFPs can be a tedious process. For one thing, you’ll need a steady stream of new projects to keep yourself busy. Furthermore, it is difficult to find a good web developer who is also available to take on projects at the drop of a hat. That is, if you need someone to update your blog or build you a new site from the ground up, it can take a while to get someone who is both experienced and has the right skillset to work on your project.

The Benefits to An RFP

The benefits of an RFP outweigh the downsides. For one thing, writing an RFP is a great way to discover the functionality that you need for your site while still keeping it simple and straightforward. Furthermore, having a back-up plan in case your original idea for a site doesn’t turn out well is always a good idea. Last but not least, using a template for an RFP will save you a ton of time—you don’t have to reinvent the wheel each time you need to write one. What’s more, templates can make your job much easier by taking some of the drudgery out of the process. That way, you can focus on engaging with potential web developers while delegating the grunt work to a professional.